ATD Law in association with Mori Hamada & Matsumoto (“ATD Law”, “we”, “our”, or “us”) respects your privacy and takes its data protection responsibilities seriously. We recognize the importance of the personal data that are entrusted to us, and we are committed to managing, protecting and processing your personal data in accordance with applicable laws and regulations.

ATD Law operates as part of MHM Group. Reference in this Privacy Policy to “MHM Group” is references to Mori Hamada & Matsumoto (partnership), Mori Hamada & Matsumoto LPC, MHM Tax Advisory Services, associated offices in Japan and overseas bases of those entities (including the following: Beijing Office; Shanghai Office; Mori Hamada & Matsumoto Intellectual Property Co., Ltd. (Beijing); Mori Hamada & Matsumoto (Singapore) LLP; Chandler MHM Limited; Myanmar Legal MHM Limited; Mori Hamada & Matsumoto HCMC Branch and Hanoi Branch, and ATD Law).

Reference to “you” or “your” are references to data subjects whose personal data are processed by us and/or MHM Group in regard to the activities you have with us.

This Privacy Policy applies to all personal data collected and processed by ATD Law and/or MHM Group, unless covered by a separate privacy policy of the specific entities of MHM Group. The purpose of this Privacy Policy is to inform you on how we use, disclose, or otherwise process your personal data, as well as the steps we take to protect such information. Therefore, please read this Privacy Policy to understand what information we collect, the purposes as to why we collect it, and your rights with regard to such information.

 

1. Collection of Personal Data

We may, directly or indirectly, collect and acquire personal data from various sources, among others:

a. personal data that you have submitted to us directly from time-to-time, including via this website, e-mail communications, phone conversation, via physical documents, etc.;
b. references from business partners, colleagues, clients, and/or other third parties; and
c. personal data from other reliable sources or publicly available databases.

In circumstances where you provide us with personal data relating to other individuals, you represent and warrant that you have obtained such person’s personal data lawfully and have the appropriate lawful grounds to the sharing of their data to us.

When you are interacting with us via this website, we may collect and store certain information automatically as stated in section 2 below.

 

2. Types of Personal Data

Depending on the purposes of processing, we may collect various types of personal data, among others:

a. General personal data, including but not limited to full name, gender, citizenship, marital status, and other information, such as phone number, e-mail address, postal address, ID/passport number.
b. Specific personal data, including but not limited to health, financial information, or other sensitive data (which only collected in limited specific circumstances);
c. Technical information, such as:
1) Internet protocol (IP) address with which your computer or other device is connected to the internet to access our website;
2) technical information about your computer, device, and connection, for example, type and version of the browser used, plug-ins, operating system, or other relevant setting;
3) the location of your computer or device of which you use to access our website; or
4) other usage information about the use of the website, including a history of the pages you view.

 

3. Purpose of Use

We will process your personal data based on the appropriate lawful grounds: (i) consent; (ii) to fulfill our contractual obligation (including pre-contractual stage); (iii) to fulfill our legal obligation based on laws and regulations; or (iv) we have legitimate interest. Depending on the context of our relationship, we collect and process your personal data for the following purposes:

a. providing our legal services, which may include conflict of interest checks, background checks, tax reporting obligations, and managing payment.
b. Providing notification and/or invitation of workshops, seminars, and similar events which may be of your interests.
c. Contacting and sending you (by mail, e-mail, phone, or other means) publications, articles, legal update, legal insight, and other legal information which may be of your interests.
d. Screening, background check, and contacting potential candidates for recruitment as well as personnel management.
e. Responding to the inquiries sent to us.

 

4. Disclosure and Data Sharing

Except as described in this Privacy Policy, we will not disclose your personal data without any lawful basis.

In the event that we are required—or it is a necessity—to share your personal data to third parties, we will proceed in accordance with the prevailing laws and regulations.

The following are third parties that we may share your personal data with:

a. MHM Group;
b. Our networking law firms or other advisors, based on your request, in the event that we need to sub-contract our services to such firms or advisors;
c. Third parties that provide their services to us, such as cloud service providers, payroll service providers, and financial/tax advisors;
d. Governmental and regulatory bodies based on official request;
e. Other third parties to whom you have instructed us to share, transfer, or otherwise disclose your personal data.

 

5. Cross-Border Transfer

We will disclose or share your personal data to third parties outside of Indonesia only where it is permitted by applicable laws and regulations. We will comply with all the relevant provisions and use available tools to ensure the protection of your personal data, among others data sharing agreement or data processing agreement which contain standard contractual clause on personal data protection.

 

6. Data Retention Period

Your personal data will be retained in a form that allows identification as long as it is necessary to achieve the purposes of the processing.

Once such purposes have been achieved, we may delete/destruct your personal data or render such data to be anonymous, except as may be required by applicable laws for us to retain such data. Under the relevant laws and regulations, personal data or documents that may contain personal data must be kept for certain period of time—generally, 5 or 10 years.

 

7. Security Measures for Personal Data

We understand and respect the importance of keeping your personal data secure and confidential. We will handle all personal data in an appropriate manner in accordance with applicable laws and regulations in order to prevent any unlawful access, misuse, loss, disclosure, or damage to your personal data.

In the event that personal data is compromised as a result of a breach of security, we will promptly notify such incident in accordance with the notification procedures set forth under the applicable laws and regulations.

 

8. Data Subjects Rights

We will honor your rights in relation to your personal data in accordance with the applicable laws and regulations.

We may request additional information from you (including proof of identity) in order to process your request. Please note that it may take some time to process your application, although we aim to process all requests as soon as possible in accordance with applicable laws and regulations.

 

9. Contact Us

All requests, opinions, questions, complaints and other inquiries with respect to our handling of personal data should be referred to our address below.

ATD Law
Revenue Tower, 25^th floor
Jl. Jenderal Sudirman No. 52-53
Senayan, Jakarta 12190
e-mail: info@atdmhm.com

 

10. Cookies Policy

In addition, we may use device identifiers, cookies, and other technologies on our website to collect browsing, usage, and other technical information, for the purposes of: (i) monitor and analyze the effectiveness of our website; (ii) monitor aggregate site usage metrics such as total number of visitors and pages viewed; and (iii) track your entries and submissions, as may be relevant. In our website, we use the following cookies: (i) necessary cookie; (ii) analytical cookie; and (iii) third-party cookie.

In the use of cookie, we may send one or more cookies – small text files containing a string of alphanumeric characters – to your device. We may use both session cookies and persistent cookies. A session cookie disappears after you close your browser. A persistent cookie remains after you close your browser and may be used by your browser on subsequent visits to our website.

 

11. Continuous Improvement

We continuously strive to improve our policies and procedures for the handling of personal data, and as a result this Privacy Notice may be amended, as